Not a lot of people know about Gmail templates!
I have to be honest with you, it’s not long since I discovered them myself. They say, “Necessity is the mother of invention” but I prefer “Necessity is the mother of Google searching”. I wondered if they existed so I Googled it and found that they did indeed exist. To save you the bother of searching for a decent explanation of how to set up and use Gmail templates, I have written it down here for you. Hope it helps!
One thing to note is that Gmail call templates ‘Canned Responses”.
Click the settings icon on the top right corner of your Gmail. It’s the round symbol that looks like a gear.
Click the “Settings” option on the drop down menu.
Select “Labs” from the blue menu along the top.
Here there are many experimental ‘labs’ on offer from Gmail developers. Scroll down to find ‘Canned Responses’ and enable it. Make sure you Save Changes on exit.
Compose a new message in Gmail. Follow these setps:
- If you have a signature set up, delete from within the new message. This prevents it from appearing twice in the template.
- Leave the subject** and cc fields empty. (**See edit below)
- Once you are happy with your template message text, click on ‘Canned Responses’ (*Old Gmail layout – beneath the subject line. New Gmail layout – see screenshot)
Under ‘Canned Responses’ click ‘new canned response’.
A label box will open. Type a name for your new template.
Delete the draft email that you created to set up the template. Compose a new message. Go directly to the ‘more options’ arrow at the bottom of your new message box. Select ‘Canned Responses’ and then chose the saved template that you named earlier. This will insert that text into your new email. Ta da!
**EDIT: Gmail are now allowing subject lines to be saved. Thanks to Marta for pointing that out!